SEO Content Planning: How We Plan High-Quality Content For Our Customers

Table of Contents

Helpful summary

Overview: We focus on strategic SEO content planning, which is important for enhancing search engine optimization and overall digital marketing success. This process includes defining goals, creating personas, analyzing competition, and organizing a detailed content plan.

Why you can trust us: Our expertise is demonstrated through successful client cases, like MentorCruise, where we achieved a revenue increase of over 800%. Our comprehensive approach to SEO content planning ensures original, high-quality content that stands out in the market.

Why It Matters: Effective SEO content planning is crucial for distinguishing our content in a saturated web environment, building trust with our audience, and achieving our business goals, including revenue growth.

Action Points: We suggest engaging in rigorous content planning, including keyword research, defining target personas, analyzing competitors, and developing a comprehensive content calendar. This approach ensures consistent, high-quality content that resonates with our audience and meets our business objectives.

Further Research: To complement this approach, explore tools like Ahrefs for competitive analysis and Google Analytics for tracking content effectiveness. Explore our case studies to witness how we strategically approach content planning.

Need help with content planning?

Editorial calendar

See this? 

Our content calendar might look like an incredibly intimidating piece of work, but it allows us to work in very efficient ways. From keyword research to content publishing, every step in our content planning process has been systemized and productized to a tee. 

This content calendar allows us to execute things in a lean and agile way without compromising on quality. It’s always tempting to jump in the fun parts of SEO content creation head first and forget that quality content requires rigorous content planning.

After all, what’s more exciting than being transported by a moment of aspiration to share your latest memes, or the video you recorded with your colleagues at the launch party the other day? 

But content marketing is a long-term investment that requires tenacity and consistency to pay off, and content marketers understand this well: out of 1500 organizations surveyed, 84% declare having a content marketing strategy.

At Embarque, we offer productized SEO and content marketing services, so we know a thing or two about creating an effective content plan. Let’s have a look at how we do it, shall we?

Why listen to us?

In SEO content planning, aligning marketing activities with business goals is key. Our strategy is evident in our work with MentorCruise, where we aligned content strategy with customer needs, resulting in more than 800% revenue increase

See how we created a new SEO plan for Upscribe and helped the service increase its monthly organic traffic from 450 searches to over 1,800 – that's four times more!

Content Planning vs Content Strategy

Content marketing starts with content strategy, then content planning, before going into the operational phase. Content strategy tells you why you create content, while content planning answers how you want to go about creating content.

An effective SEO strategy for the web includes industry research, business goals, and branding guidelines for a given target audience.

Digital content planning defines the tactics used at each step of the content lifecycle to create high-quality content: workflows, processes, and tools.

Why content planning is important for Search Engine Optimization (SEO) and basically all of digital marketing

With 82% of content marketers pursuing content marketing, it becomes vital for content creators to have a content marketing plan to differentiate themselves from their competitors and create trust with quality content. If your content isn’t unique, it will drown in the vast ocean of information that is the web. Our content plans always focus on creating original articles.

But you can’t have a content plan without a content strategy. We need both to align our daily marketing activities with our customers’ business goals and their customers’ needs. A good strategy makes sure we don’t aim in the dark so that the returns on your marketing investments pay off. That’s how we get our customers like MentorCruise to drastically increase their revenue by more than 800%.

Finally, our content plan is the lifeline that keeps our team afloat amidst tumultuous waters. Even if everything else were to catch fire, we would still be able to optimize each piece of content and keep on schedule without much thinking: the structure prevents us from reinventing the wheel, to go deep into the creative process.

Defining Strategic Goals and Priorities

Our content strategy process contains 2 steps. Without it, any marketing agency would be directionless when planning and creating their content.

Sending a Company Questionnaire

First, we send a form to our customers to better understand how we can serve their business goals using a Customer Relationship Management (CRM) system called Service Provider Pro. For instance, once a client purchases our Starter Content Package, they get directed to a questionnaire that they need to answer.

We ask the following questions:

  1. What is your primary goal in terms of content production?
  2. Do you already have some topics in mind, or would you like to get suggestions? If you have the topics, include them in your answer.
  3. What's your priority in terms of increasing reach?
  4. Could you share your brand description, including your features, and mission?
  5. What are some branding guidelines you want us to follow?
  6. What are some style guidelines you want us to follow?
  7. Could you identify your largest customer segments?
  8. What are your target interests and demographics?
  9. Which companies are your main competitors, especially in terms of SEO? Try to include 5 or more.
  10. Is there anything else you'd like to add? For example, are there new types of potential clients that you want to attract through SEO? Or any keyword topics you want us to focus on?

Now you might be asking: Do clients even have the patience to answer such a long questionnaire? Yes. In fact, most of the answers that we get are quite thorough. Here’s how we keep the response rate high:

Creating a Company Branding and Communications Cheat Sheet

The second step consists in gathering the answers provided by our customer and research of our own in a Notion page that includes vital information on:


  1. Business goals: what are the client’s goals and priorities for this project?
  2. Target customers: Who do they want to target through search marketing?
  3. Communications style: This consists of branding and styling guidelines that create the voice of their brand.
  4. Offerings: This summarizes their products and/or services, including the different use cases for these offerings and the pain points that the business wants to solve.

When it comes to creating content, we have found that providing a short overview of the business they are providing helps them figure out who we want to target and how we want to target them. At the same time, they come to understand the offerings that the business provides and devise seamless ways of integrating them into the content.

Setting Business Goals With the SMART methodology

First, we define marketing goals aligned with our customer organization’s mission and values. Assessing key performance metrics and setting goals according to them allows us to distinguish success from failure.

The SMART methodology is the most commonly used framework to go about describing business goals in an efficient way. According to it, your goals should be:

For example, a SMART business goal for a solo startup founder could be to publish 4 long-form articles of 1500 words by December next year, or to generate 5,000 pageviews by December next year.

A very clear way of showing this is through a content report that we send to the client every month:

This report contains information on the articles we’ve submitted, when we’ve submitted them, the approximate word count of each article, and monthly search clicks estimation provided by Ahrefs, which shows how much traffic the businesses can get if this piece of content hits the front page of Google Search.

Creating your personas

So that summarizes our three-step strategic evaluation that is part of our content planning process, but what if you don’t even know who your target audience is? After all, quality content means content that engages and helps your readers. If you don’t know who you’re trying to reach, you cannot ensure quality.

We want to concentrate our efforts on your ideal customer-her needs, desires, and pain points. To find a realistic representation of this ideal customer, you can conduct a data-driven buyer persona research, based on:

… and so on. The secret to creating effective persona research is making it extremely relevant to your offerings and the issues you solve. Keep it simple. Keep it lean. Keep it stupid.

Some software tools you can use to conduct buyer persona research:

Branding & Value proposition: Competitive Analysis and Content Gap 

At this point, we have an idea of the readers’ needs. It’s time to think of what unique content consists of to rank high on the SERPS and provide high-quality content.

  1. Competition analysis: we identify the top players for a customer’s given industry, their content types (text, audio, video, illustration, etc.), and their content offerings.
  2. Content gap: what is it people want to know that your competition isn’t providing yet?
  3. Brand positioning: what makes your brand’s unique value proposition considering all we just learned? What’s your niche? What angle can we use to appear on the first page of the SERPs?
  4. Adapting your brand to your audience: types of branding and branding frameworks for success

We use Ahrefs to audit our customers’ websites, analyze the competition, and find content gaps with keyword research. From the company questionnaire, we can also find good content angles to leverage to add value.

A content strategy roadmap is useless without an execution plan, so let’s get right into it.

Organizing Everything Into a Content Plan

A content plan determines the content we hope to create and sets expectations for how it should be created. It outlines who’s responsible for making the content, what the content’s purpose is, and how the content will impact the overall content strategy.

A content management plan should be clearly documented, repeatable, and span the entire content lifecycle. Here are 7 steps we follow in our own content planning process, along with content planning tools we use to help us.

Step 1 - SEO Content Research

The first step is to find content ideas that fit the branding strategy, ensuring what we write adds value. We explored relevant themes and topics in the content strategy, and we also identified competitors and content gaps. 

Now, we can use this information to identify traffic-generating target keywords. We use Ahrefs to perform keyword research. Keyword research retrieves the audience's search intent from search engine result pages we can transform into long-form content readers care about.

We always follow the same steps to come up with a list of great keywords:

  1. We enter in Ahrefs specific keywords identified from studying our customer’s brand in the Company Cheatsheet, creating their content calendar and doing extensive keyword research.
  2. We look at the first SERP and sort the results by organic traffic
  3. We look at the top keywords for the top three results
  4. We aim for keywords with the highest traffic and a difficulty of at most 15/20, ideally. Targeting low-difficulty keywords allows our customers to see returns on their SEO investments much faster.


Once we have a list of keywords ready, including long-tail keywords, we schedule articles in an editorial calendar. 

Step 2 - SEO Editorial Calendar

A content schedule makes the team accountable, improves delivery success rates, and nurtures collaboration. It tells everyone who does what, where the content is located, and when it should be shipped.

We want the editorial calendar to be easily accessible from a centralized app and contain basic details about each piece of content, such as its priority, the title, the target audience, the word length, the author, the location of the content brief, and target SEO keywords to account for. 

We use Asana for that:

As you can see, while the image at the introduction may seem intimidating, our content calendar is in reality quite modular and easy to navigate. In particular, we have:

Step 3 - SEO Content Briefing

Developing content briefs makes our writers’ work easier. It makes the writing process repeatable and eliminates writer’s block by providing thoughtful guidelines, research links, and text references to kickstart the research process.

Frase is our go-to SEO tool for AI-generated briefs:

We use this automated brief as a base for the real thing:

Our briefs contain the following items:

Optional bits (to help the writer create comprehensive content):

Step 4 - SEO Content Writing

The meaty part of the process, resulting in successive drafts. Great writing includes:

We prefer Google Docs for easy collaborative writing and editing:

Step 5 - SEO Content Editing

Editing makes sure our content lives up to the quality standards we defined in the strategic plan. We really want to prioritize quality over quantity for search engines and readers to love what our customers have to say, with actionable insights to drive traffic and lead to their business.

For a dedicated article on editing tactics, read our piece on How to create an effective SEO editing process.

Frase is again used at this step for content optimization using keyword density metrics:

Step 6 - SEO Content Publishing

Once we are done with the different drafts and revisions, it’s time to publish. For this step, we let our customers: 

  1. Choose a content management system (CMS) for the channels they picked to make it easy for them to create, manage, and monitor their content at scale. Moreover, for a modern approach, considering the best headless CMS can empower them with the flexibility and efficiency required to streamline content operations across diverse channels.
  2. Choose a distribution tactic to amplify their content reach. If you publish your content across different channels, you still need to cater it to their own specificities. For example, a blog post could be turned into a Twitter thread.

Using Google Docs, we can easily export content to any format to fit any Content Management System, including Markdown and HTML for static website generators.

Step 7 - Optimizing Our Content For Search

The work is not over after we hit publish: we still need to make sure your efforts will pay off by measuring their impact, and optimize our content planning process accordingly.

Measuring the effectiveness of your content is done by tracking key metrics you defined in the strategic plan. At Embarque, we focus on:

We like to follow up on every piece of content to improve our content plan, using keyword and content optimization. Listening to the feedback you receive is essential for us to succeed in the long run.

Regarding tools, Google Analytics or similar website analytics software is used to measure traffic and conversion metrics, while we use Ahrefs to track how the content we create is doing. We also use SEO Scout integrated with Search Console to understand the ranking behaviors of the websites we’re managing.

Invest in your SEO content strategy

What makes a good content strategist is an ability to zoom out of the daily marketing tasks to see the big picture and take into account all the new occurings in the digital landscape-whether it is new trends, tools, or organic search engine recommendations. Content planning is a vast subject that takes time and effort to bear fruits.

If you find yourself looking for a capable dedicated team to create a tailor-made content plan for you, don’t hesitate to send Embarque a message.

Basile Samel

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